Regular semester hours

Fall semester hours start Wednesday, August 23: M-Th 8am-10:30pm, F 8am-7pm, Sat. 10-2

Patron Portal

Click here to reserve equipment. You will need your CIA log-in credentials to access the Patron Portal. If you have trouble logging in, please contact for assistance. Most equipment is available for up to 48 hours unless otherwise noted. Users may renew loans for up to three additional days online through the Patron Portal (subject to availability). If equipment is not renewable, you must be prepared to return it to the Equipment Checkout at or before the designated time. Renewals must be made BEFORE the time due; overdue items are NOT renewable. You will have to return the item and pay the late fee before reserving a new item.

All users agree to Equipment Checkout Policies, and are liable for all equipment while in their possession. A minimum fine of $2.00 per day per item will be assessed for all late returns, plus .50 per hour per item after the first four hours per business day. By using the CIA Equipment Checkout, you are agreeing to all terms and conditions
Please be considerate--other students are relying on reserved equipment to complete their assignments. Your late return impacts everyone else who utilizes the same equipment from Checkout!

Have questions about using the Patron Portal? Here's a step by step tutorial.

CHECK YOUR EMAIL: All users will receive automatically generated updates and reservation confirmations, please check your spam folder if you do not see them, and add to your list of trusted contacts.

click here CIA to reserve equipment


BFA equipment requests

BFA equipment requests begin March 18th. At this time BFA candidates will be able to reserve equipment for BFA week. All equipment requests are subject to review and approval. Check the BFA Exhibition Information page for more details about space requests, etc. Questions? Contact the Equipment Checkout or stop by the Checkout desk to discuss your needs.

Technology Requests:
• Confirm your BFA exhibition space and determine what technology is available for use within your
department (e.g., TV carts, etc.)
• Determine what additional technology you will need from the Equipment Checkout (e.g.,
projectors, cables, etc.)
• Starting March 18th, you will be able to log in to the Equipment Checkout site on my.cia and make
reservations for any additional technology needs. Equipment is available on a first come/first
serve basis, so make your requests as soon as possible. If you are unsure as to what you need or
what is available, PLEASE ASK the Equipment Checkout staff for assistance. Instructions for BFA
reservations and required dates will be posted on the site.
• Reserve only what you need. All requests are subject to review. While we will try to accommodate
everyone’s requests, certain items are limited.
• Note: cameras for documenting your work will be available during BFA week and should NOT be
reserved until then.
• You are responsible for picking up and dropping off your requested equipment at the Equipment
Checkout during the allotted times only. Pickup will be May 4th & 5th, 8-4PM.
• You are responsible for the set-up of your equipment during the exhibition, including: safe and
secure installation of all equipment, ensuring that all equipment is functioning, and powered on by
8AM each day of the exhibition
• Secure your equipment: Any loss, damage or theft of CIA equipment and any costs associated
will be the responsibility of the student. These costs must be paid to participate in
• Locking cables are available through the Equipment Checkout at the time of pickup. You must
provide your own locks.
• Technology must be returned to Equipment Checkout on either May 13th or 14th between 8AM
and 4PM (Early deinstallation is not permitted!)
• Equipment that is not returned by 4pm on the Monday following the BFA exhibitions will be fined
at regular Equipment Checkout rates. After 5 days the replacement cost will be assessed to your
student account. Unpaid fines will prevent you from receiving your diploma and participating in
• If you plan to show your media as part of the screening room projection or in the PBL, you must
complete the BFA location form. You must preview and test video files (regardless of whether
they are finished) April 29 - May 3. Contact Leland James to schedule a
Important Dates:
March 18: Technology request period opens
April 19: All technology requests completed and confirmed
April 29: – May 3: test all video files to be screened in PBL or Screening room 321
May 4 & May 5: 8am-4pm (Saturday & Sunday) Technology pickup
May 13 & May 14: 8am-4pm (Monday & Tuesday) Technology Return

Instructors and staff

If you need to schedule bulk, repeating, or extended reservations, please contact to check on availability and set up your reservation. Resources are available on a first come/first serve basis, so please anticipate and help us plan for your requests. For all other daily requests, please use the Patron Portal.

End of Semester

Any missing equipment and unpaid fines at the end of the semester will result in a hold on your student account, final grades, and diploma. Please check your email and your Webcheckout account for any notifications.

Equipment Checkout Mission

The Equipment Checkout provides the CIA community with technology resources for loan on both the individual and institutional level. Through our reservation and loan system, Equipment Checkout serves students and staff by making specialized technology available for use in daily assignments and instruction. 

The Equipment Checkout is a reservation-based service, which means that we may not always be able to fulfill your requests if you walk up without a reservation, and late returns may affect other users who have reservations for the same equipment.

Quarantine Information

If you have been quarantined, please contact us or call 216-421-7944 to make arrangements to extend or return your equipment. Certain items may be available to keep longer if necessary.