Equipment Checkout Mission

The Equipment Checkout provides the CIA community with technology resources for loan on both the individual and institutional level. Through our reservation and loan system, Equipment Checkout serves students and staff by making specialized technology available for use in daily assignments and instruction. 

The Equipment Checkout is a reservation-based service, which means that we may not always be able to fulfill your requests if you walk up without a reservation, and late returns may affect other users who have reservations for the same equipment.

Spring Semester Hours

The Equipment Checkout regular fall semester hours are: 8am-10:30pm M-Th, 8am-7pm Friday, 10am-2pm Saturday (walk-up only on Saturdays, no online reservations)

Spring Break: Equipment can be borrowed for the entire length of Spring Break. Reservations made on Friday 3/10 can be set to return on Monday 3/20. Equipment Checkout will be open from 8-4 during Spring Break March 13-17.

2023 BFA Technology Requests

Technology Requests for BFA presentations open on March 8th. At this time BFA candidates will be able to make equipment reservations in advance for BFA week. Reservations must be made within the following parameters: Pickup must be set to May 6 or May 7th, between 8am and 4pm, and return on May 15th or May 16th, between 8am and 4pm. 
Before you make your reservations:
  • Determine your technology needs after confirming your exhibition location.
  • Confirm with your advisor and department what technology is available to you in your exhibit space.
  • Departments may provide certain technology such as TV carts within the department space. If you already have access to a TV cart within your department, please DO NOT reserve one from Checkout, these are only for use in alternative spaces.
  • Determine what additional technology you will need from the Equipment Checkout (i.e., projectors, cables, etc.) Only reserve equipment that you are sure you will need. Making unnecessary reservations may deprive other students of needed equipment.
  • Equipment is available on a first come/first serve basis, so make your requests as soon as possible. If you are unsure as to what you need or what is available, please ask.
  • ALL requests are subject to review. While we will try to accommodate everyone’s needs, certain items are limited.
  • Note: cameras for documenting your work will be available during BFA week and should NOT be reserved until then
  • TEST YOUR EQUIPMENT BEFOREHAND! Plan to borrow desired equipment ahead of BFA week to test it out and make sure it suits your needs. Equipment Checkout is not responsible for equipment that doesn't function as expected. 
Questions? Contact, or stop by the Equipment Checkout desk. We are happy to show you what's available, and make suggestions.

Important Dates 
•    March 8 Technology request period opens
•    April 14 All technology requests completed and confirmed
•    May 6 & May 7, 8am-4pm (Saturday & Sunday) Technology pickup
•    May 15 & May 16, 8-4pm (Monday & Tuesday) Technology Return

End of Semester

ALL student checkouts are due by May 5th (last day of classes). ONLY BFA candidate checkouts are available during BFA week (5/6-5/15)

All fines must be paid by the end of the semester. Unpaid fines will result in a hold on your account, and will prevent you from receiving final grades and/or your diploma.

Instructors and staff

Instructors and staff: 

if you need to schedule bulk and/or repeating reservations, please contact to check on availability and set up your reservation. Resources are available on a first come/first serve basis, so please anticipate and help us plan for your requests. For all other daily requests, please use the Patron Portal.

You are responsible for all equipment in your possession until it is returned to CIA.

Quarantine Information

If you have been quarantined, please contact us or call 216-421-7944 to make arrangements to extend or return your equipment. Certain items may be available to keep longer if necessary.

Patron Portal

Click here to reserve equipment. You will need your CIA log-in credentials to access the Patron Portal. If you have trouble logging in, please contact for assistance. By using the CIA Equipment Checkout, you are agreeing to all terms and conditions. Most equipment is available for 24 hour loan periods, unless otherwise noted. Equipment may be renewed in person or by phone or email, subject to availability, up to three successive loan periods. All users agree to Equipment Checkout Policies, and are liable for all equipment while in their possession. A minimum fine of $2.00 per day per item will be assessed for all late returns, plus .50 per hour per item after the first four hours per business day. A full list of checkout policies can be found here.

Have questions about using the Patron Portal? Here's a step by step tutorial.

CHECK YOUR EMAIL: All users will receive automatically generated updates and reservation confirmations, please check your spam folder if you do not see them, and add to your list of trusted contacts.

End of Semester: Any missing equipment and unpaid fines at the end of the semester will result in a hold on your student account, final grades, and diploma. Please check your email and your Webcheckout account for any notifications.