Equipment Checkout End of Semester Guidelines

Covid-19 update: Will Checkout be available during the summer?
(Updated May 27, 2020)

Summer loans/hours: Until further notice, the Equipment Checkout online reservation system will remain closed for regular business. Staff and faculty should contact Steven Mastroianni srmastroianni@cia.edu for any reservation needs or extensions. Students who still have equipment checked out from Spring semester must make an appointment to complete returns. Students are not permitted into the building at this time, so we will meet you at entrance B to complete returns. Summer equipment loans are available on a very limited basis for CIA related activities, and must be accompanied by a faculty or staff approval. Checkout will be completely CLOSED for vacation from May 24th - May 31. 

You are responsible for all equipment in your possession until it is returned to CIA.

Checkout Fines: No new fines will be assessed for any equipment checked out since Spring Break and the campus closure. Students and staff are liable for all equipment in their possession until it is returned. Items not returned at the end of the semester WILL be subject to fines and a hold on your student account, grades, and graduation. Please contact the Checkout manager Steven Mastroianni srmastroianni@cia.edu if you have any questions or concerns about returning your equipment.

Cintiq Pens

Do you frequently borrow Cintiq Pens? Did you know that CIA students and staff can get a special discount on Cinitq pens? Follow this link to the CDW-G page and request a one time account set up. Discounts are approximately 30% off of list price on these items.

Checkout Reservation System

Log In

The Checkout reservation system requires your CIA email as your log in. If you encounter difficulties, please contact or come to the Checkout desk (rm. 325) so that we can update your profile in our system. 

Loan Periods

Reservations can be made up to 7 days in advance. Most items are available for 24 hours, items reserved on Friday can be taken for the weekend. Certain items, including Wacom tablets, Cintiq pens and adapters, and iPads are available for up to two weeks. Renewals can be made in person at the Checkout desk or via email request. One renewal per item based on availability and demand. Users must wait 24 hours before reserving the same item type again. (i.e., laptops or cameras cannot be reserved back to back). 

Fines

There is a minimum fine of $2.00 plus .50 per hour (during open hours) on every late item, per item. Uncharged batteries and unattended equipment will incur a flat $10 fine. Fines apply to ALL users. Users will not be able to make any new reservations until fines are paid. Three late returns in a semester will result in an automatic one week ban from Checkout.

Be considerate! Late returns affect everyone else using the Checkout when that resource isn't available for the next user.

If you are going to be late for any reason, please contact the Checkout office so that we can anticipate the situation, and when possible, accommodate you to avoid penalties. 

CONTACT

The Equipment Checkout desk is located on the 3rd floor, room 325.

For general inquiries contact checkout@cia.edu

or Steven Mastroianni, Technology Checkout Manager, at srmastroianni@cia.edu 

Equipment checkout office phone: 216 421 7944

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