Because we recognize the importance of time for rest, recreation, and personal activities, the College provides annual paid time off to its administrative employees based on classification and years of service as shown in the schedule below. PTO time is based on a 35-hour work week, seven hours equals one full day of PTO.
PTO days may be used for personal time, illness or time off to care for dependents. The PTO Policy does not cover scheduled holidays, time off for jury duty or bereavement or military leave.
Employees cease to accrue PTO while on any leave of absence.
| |
Length
of Service |
Days
Per Year |
Hours per pay |
| President, Deans & VPs |
|
31 |
9.04 |
| Directors |
0–3 years |
25 |
7.29 |
| |
3+ years |
31 |
9.04 |
| Full Time Employees |
0–3 years |
23 |
6.70 |
| |
3–6 years |
25 |
7.29 |
| |
6+ years |
31 |
9.04 |
Part-Time Benefits-Eligible Employees
(work at least 30 hours/week for the academic year) |
|
11 |
3.2 |
New employees begin accruing PTO from date of hire. Employees accrue PTO time at the higher rates as of their 3rd and 6th anniversary dates of hire. PTO time is to be scheduled with an employee’s supervisor and can be taken in increments of full hours for non-exempt employees and full or half days for exempt employees.
Accumulation
Unused PTO accumulates from year to year (July 1–June 30), but the maximum amount of PTO that a full-time employee can accrue is 245 hours (35 work days); part-time benefit-eligible employees can accrue a maximum of 105 hours (15 days). If an employee has accrued the maximum, PTO ceases to accrue. PTO time will again accrue after the employee uses PTO time and the balance falls below the maximum hours. The employee is not credited any PTO not earned due to having reached the hour accrual maximum. New accruals will not exceed the hour maximum.
Using PTO Not Yet Accrued
At the discretion of the supervisor, an employee may take up to 5 days (35 hours) of PTO that has not yet been accrued.
PTO should be scheduled two weeks in advance and approved by an employee’s supervisor, except in cases of illness or emergency for which an employee should notify his or her supervisor as soon as is reasonably practical. Supervisors may establish longer advanced notice policies in their own departments for operational efficiency. While every effort is made to accommodate requests for PTO, to ensure that the organization’s staffing and operational needs are met at all times, CIA reserves the right to deny PTO requests at its discretion. Once a PTO request is approved, however, the supervisor may not later deny it. PTO requests/approvals and denials MUST be documented in the on-line payroll system.
Any recognized holiday which occurs during an employee's PTO will not be counted as a PTO day. The holiday should be reported as a holiday on the employee's time sheet.